Privacy Policy

1. Introduction

With the following information, we aim to provide you — the “data subject” — with an overview of how your personal data is processed by us and of your rights under data protection laws. In general, our website can be used without entering personal data. However, if you wish to use specific services provided by our company via the website, the processing of personal data may be required. If such processing is necessary and no legal basis exists, we will generally obtain your consent.

The processing of personal data, such as your name, address, or email address, is always carried out in accordance with the General Data Protection Regulation (GDPR) and the country-specific data protection regulations applicable to OMS Retail GmbH. This privacy policy informs you about the type, scope, and purpose of the personal data we collect, use, and process.

We, as the data controller, have implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, internet-based data transmissions may have security vulnerabilities, so absolute protection cannot be guaranteed. For this reason, you are free to submit personal data to us by alternative means, such as by telephone or post.

You can also take simple and easy-to-implement precautions to protect your data from unauthorized access. Here are a few tips:

Protect your account (login, user, or customer account) and your IT system (computer, laptop, tablet, or mobile device) with strong passwords.
Only you should have access to your passwords.
Use different passwords for different accounts.
Avoid using the same password across different websites, apps, or online services.
Especially when using shared or public IT systems, always log out after your session.

Passwords should be at least 12 characters long and include uppercase and lowercase letters, numbers, and special characters — avoid common words or names.

2. Controller

Controller within the meaning of the GDPR:

OMS Retail GmbH
Gutenbergstr. 20, 30823 Garbsen, Germany
Phone: +49 511 5152830
Email: info@oms-retail.com
Representative: Achim Höfer

3. Data Protection Officer

Contact details:
Kai Ochmann
Phone: +49 7134 90894 0
Email: datenschutz@schuhtronic.de

You may contact our Data Protection Officer at any time with questions or suggestions regarding data protection.

4. Definitions

This privacy policy is based on the terminology used in the GDPR. It is intended to be easily readable and understandable for the public, customers, and business partners. Key terms include:

Personal Data: Any information relating to an identified or identifiable natural person.
Data Subject: The individual whose personal data is processed.
Processing: Any operation performed on personal data, such as collection, storage, modification, or deletion.
Restriction of Processing: The marking of stored personal data to limit its future processing.
Profiling: Automated processing of personal data to evaluate personal aspects, such as behavior or location.
Pseudonymization: Processing personal data so it cannot be linked to a specific person without additional information.
Processor: A person or entity that processes personal data on behalf of the controller.
Recipient: A person or entity to whom personal data is disclosed.
Third Party: Anyone other than the data subject, controller, processor, or those authorized under their responsibility.
Consent: A freely given, informed, and unambiguous indication of the data subject’s agreement to data processing.

5. Legal Basis for Processing

We process personal data on the following bases:

Art. 6(1)(a) GDPR: With your consent.
Art. 6(1)(b) GDPR: To fulfill a contract or pre-contractual measures.
Art. 6(1)(c) GDPR: To comply with a legal obligation.
Art. 6(1)(d) GDPR: To protect vital interests.
Art. 6(1)(f) GDPR: Based on our legitimate interests.

Our services are aimed at adults. Persons under 16 may not provide us with personal data without parental consent.

6. Disclosure of Data to Third Parties

We only share your data:

With your express consent (Art. 6(1)(a) GDPR),
If necessary for legitimate interests (Art. 6(1)(f) GDPR),
Due to legal obligations (Art. 6(1)(c) GDPR),
For contract performance (Art. 6(1)(b) GDPR).

Transfers to the USA occur only if certified under the EU-US Data Privacy Framework or with appropriate safeguards (e.g. Standard Contractual Clauses).

7. Technology

7.1 SSL/TLS Encryption

We use SSL/TLS encryption to protect your data during transmission. You can recognize encrypted connections by “https://” in the browser address bar and the padlock icon.

7.2 Data Collection When Visiting the Website

We collect technically necessary data (e.g., browser type, IP address) via server log files under Art. 6(1)(f) GDPR for:

Display and optimization of content,
Ensuring system functionality,
Security analysis.

7.3 Microsoft Azure (Hosting)

Our website is hosted on Microsoft Azure, which is certified under the EU-US Data Privacy Framework. A Data Processing Agreement is in place with Microsoft.

8. Cookies

8.1 General

Cookies improve usability, track website usage, and store preferences. We use:

Session cookies (deleted after visit),
Persistent cookies (stored for future visits),
Statistical cookies (for analytics).

8.2 Legal Basis

Essential cookies: Art. 6(1)(f) GDPR
Others: Art. 6(1)(a) GDPR (based on consent)

8.3 Cookie Settings in Browsers

Instructions to disable cookies are available for Chrome, Safari, Firefox, Edge.

8.4 Cookie Script (Consent Tool)

We use Cookie Script by Objectis Ltd. to manage cookie consents. It stores anonymized IPs, consent status, and logs them for up to 3 years under legal retention rules.

9. Website Content

9.1 Contact Forms

We collect and process data for handling inquiries (Art. 6(1)(f) GDPR or Art. 6(1)(b) if contractual). Data is deleted after final resolution unless retention laws apply.

9.2 Job Applications

Applicant data is processed for hiring purposes. Unsuccessful applications are deleted after 6 months unless required for legal defense. (Art. 6(1)(b), Art. 88 GDPR, § 26 BDSG)

9.3 Applicant Quizzes

We use Mobile Funnel by Perspective Software GmbH. Data is processed on our behalf under a data processing agreement.

10. Social Media Activities

We are jointly responsible with platforms under Art. 26 GDPR. Data may be processed outside the EU and may be used for profiling or marketing.

10.1–10.4 Platforms

Facebook / Instagram: Meta Platforms Ireland Ltd.
LinkedIn: LinkedIn Ireland Unlimited
XING: New Work SE

Each platform has its own privacy policies, Instagram, LinkedIn, XING.

11. Social Media Plugins

Instagram Plugin

Embedded Instagram buttons collect data (e.g., your visited pages), linked to your Instagram account if logged in. Certified under EU-US Data Privacy Framework. Consent required under Art. 6(1)(a) GDPR.

12. Web Analytics

Google Analytics (Universal)

We use Google Analytics for pseudonymized web usage analysis (Art. 6(1)(a) GDPR). You may opt out via browser add-on. Google is certified under the EU-US Data Privacy Framework.

13. Plugins & Services

YouTube

Embedded videos from YouTube LLC (Google). Data may be linked to your YouTube account if logged in. Consent is required (Art. 6(1)(a) GDPR).

Google Tag Manager

Used for managing website tags. It does not access user data directly. Consent required (Art. 6(1)(a) GDPR).

14. Your Rights

You have the right to:

Confirmation
Access (Art. 15 GDPR)
Rectification (Art. 16 GDPR)
Erasure (Art. 17 GDPR)
Restriction (Art. 18 GDPR)
Data portability (Art. 20 GDPR)
Objection (Art. 21 GDPR)
Withdraw consent
Lodge complaints with a supervisory authority

15–17. Data Retention, Deletion & Updates

We only store data as long as necessary or legally required. Once the purpose or legal retention period expires, data is deleted or blocked.

Last updated: March 2025
The current version is available at: https://karriere.oms-retail.com/legal/privacy-policy

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